11 email greeting examples for right tone

In my post, you’ll find email greeting examples for the better.  Start your messages, and strike the right tone.  Does it impact your communications and contribute to project success?

I remember once opening an email, only to find a generic greeting.  It was something like ‘Hey there’, and I found it strange because the sender knew my name already.  Having addressed me personally before, I wondered why they were vague this time.   

First impressions count

Some things can leave an unprofessional impression.  The receiver might still remember it months later.  The way you start an email is crucial.  Read more about making a great initial impression when networking in my other post. 

In many areas of life, personal and professional, be mindful.  Remember who you’re writing to, and why.  You wouldn’t talk the same way to a close one and a professional client, would you?

Even if you meet a pal in a professional environment, you might have to present yourself differently.  This applies especially if you work in the corporate world.  On the other hand, when you’re a solopreneur blogger like me, you can take a more casual style.

Your email tools 

Along with your approach, the tools that you use count.  Use the features you need most, at the price that suits your budget.  Some providers let you get started for free, but in the longer term when paid, it could become difficult to sustain. Choose your email service provider and newsletter software tool carefully. 

Formal vs informal and casual

There are various degrees of formality.  In certain industries, such as the legal or financial sectors, things tend to be more formal.  On the other hand, if you work in a nightclub, the environment is much more casual.

Unexpectedly addressing a client can be seen as unconventional.  Some might not mind it, but others do.  One of the perks of blogging is I chose my niche and approach as I preferred.

As a blogger, I work on my own terms.  I also have a mixture of formality and informality.  It does go more toward the causal side, though.  I also find ‘friendly but not familiar’ a good balance for my style and approach.

Email greeting examples

What are good email greetings, you may ask?  While some suit formal requirements, others are more informal or casual.  With family and friends, you can write in a more familiar way.

Formal	Semi-Formal	Less Formal	Personal
Dear Mr./Ms./Mx. [Last Name]	Hello [Name]	Hello [Name]	Hey [Name]
Dear Dr. [Last Name]	Dear [Name]	Hi [Name]	Howdy [Name]
To Whom It May Concern	Good morning/afternoon/evening, [Name]		What’s up, [Name]?

For email greetings with multiple recipients, you can use ‘Hello everyone’.  If the group is your team, you may address them as such, for example, ‘Dear team’.

For personal use, you may consider how friendly vs familiar you want your tone to be.  Although outside an official and professional space, it might look out of place to be too familiar.  Do consider your relationship with the person, and any boundaries that may exist.

In blogging life

As a blogger, I send and receive emails from relevant parties.  Making a good impression is crucial.  Anyone in the reader’s shoes considers either reading an email,  marking it as spam, or deleting it.

Most of my emails tend to be with brands that I work with.  Most of those are newsletters.  Others are for my affiliate marketing partnerships.  I also contact my blog account support when needed.  My readers tend to mostly comment on my articles for feedback, not email.

Generally, as a blogger, you could be communicating with a wider range of stakeholders.  These may include guest post collaborators.  If you sell products and services, you also have to respond to client queries, complaints, and refund requests.

Bloggers need to build relationships for the long term.  Starting communications the right way supports success.  Consider who you’re going to email or reply to for a relevant greeting.

How to choose the right type

Regardless of the degree of professionalism you might adopt, always be clear.  It affects the quality and effectiveness of your email message.  The simpler, the better understood by most people.

For corporate employees, they need to refer to the company policy.  This takes into account the branding as well.  Internal, external, departmental, as well as hierarchical factors can affect the email style.

When it comes to bloggers and vloggers, the style is generally conversational.  For big brands, blogs can also be more formal.  Think of how blog articles on HBR or Forbes are, and their emails have to reflect the style.  Read to see how email lists for marketing support solopreneur needs.

Personalization feels good

Personalizing your greetings and content helps.  It might not be all to make or break a deal.  However, it can influence it for the better or worse.

Take the time to address your contacts by their name.  It may be by their first or first and last name.  It depends on your approach, writing voice, tone, and branding.  I prefer having my first name mentioned when I receive communications.

Suitable salutations

Email greeting and closing, both need to be relevant.  Just as the way to welcome someone makes a difference, say bye as relevantly.  In different types of projects, you work with different people.  For example, bloggers might contact brands and guest bloggers.

Depending on your industry, country norms, and approach, choose the most appropriate.  Would you say ‘Yours faithfully’, ‘Best’, or ‘Hugs’?  I prefer ‘Best’ for a balance of friendly but not too familiar approach.

Relevant CTAs

I made a blunder once, by forgetting to ask for action as a newbie.  My effort went to waste, I learned a lesson.  I had missed out on my goal for that day.

Choose your greetings, body, subject line, and salutations carefully.  Do the same with your Calls to action.  CTAs are essential to promote action.   

Remember your goal.  Why are you sending out a new email or newsletter?  Do you have a new blog article to inform about or a product launch?  If you want readers to visit your blog or store, invite them to do so.

Start your emails thoughtfully.  Consider why you’re writing in the first place.  Take a relevant and best approach for the better.

Conclusion

Use the email greeting examples for the better.  Begin your messages in the best way.  Use proven best practices for success.

Editor’s Note: This blog article was last updated on 24 December 2025 for better accuracy and comprehensiveness.

Featured image: Photo by Pixabay on Pexels.com